You can also hang more than one or two on the wall so you have more space to write. If you use a white board or a chalk board, take pictures of your notes before you erase them! Before you start, make sure everyone is on the same page with guidelines for the meeting.
One person talks at a time.
Every idea is valuable. Even if they seem obvious, set some guidelines for how this meeting will run.
Leave your computer behind and turn your phone on silent. The more distractions that can be eliminated, the better your team will be able to focus on the goal and what is being discussed. You can elect one person to take notes if it will be helpful for your team. These types of meetings might last two hours depending on how many people are present and what you are trying to accomplish.
Make sure that you are planning several minute bathroom and coffee breaks for your team bonus if you provide snacks! Your conversation will be more beneficial if your team gets a brain break every so often. Nothing will kill productive brainstorming like silence, frustration, or rabbit trails.
After doing your homework, come up with the specific volunteering goal to be discussed in the meeting. Certain events with global impact, especially in recent years, have resulted in increased participation of people who volunteer as an outlet for their respective social concern. Productive meetings result in committee members who are motivated to grow the church's ministries. Before you start, make sure everyone is on the same page with guidelines for the meeting. Effective Church Meetings Christianity Today: Whatever your goal is, make that known up front to everyone in the meeting. Park holds a Bachelor of Arts in journalism from Pennsylvania State and completed graduate work at Rutgers University in English literature and Emory University in theology.
First, it brings in focus the social objectives volunteers will work together to achieve. Meetings also help chart out a realistic schedule or timeline for accomplishing the said goals. From training new volunteers to accessing past performance, effective volunteer meetings go a long way in synchronizing volunteer efforts and unifying volunteers with a sense of solidarity.
Compassion needs to be backed by viable goals. Ambiguously stated initiatives often lead to half-hearted attempts and negatively impact the output of volunteers. Involve volunteers in creating effective strategies and determining the course of action. Make them an integral part of the decision-making team for planning new projects and social initiatives. Volunteer involvement should also aim to cultivate a culture of effective communication and teamwork.
Certain events with global impact, especially in recent years, have resulted in increased participation of people who volunteer as an outlet for their respective social concern. Relating the social concerns of an individual volunteer with that of your organization overall is critical in defining volunteer goals.
This report also points to the fact that a significant proportion of volunteers are keen on using their professional skills for volunteering activities. As mentioned before, volunteer meetings should be formally planned and organized. Planning and running an effective meeting is both an art and science when it comes to tapping the potential of a pool of talented volunteers.
The entire process should be conducted in well-defined stages , with the first one being having a systematic plan beforehand. With proper preparation, a prayerful countenance and goal-directed strategies in place, anyone can be equipped to effectively chair a church meeting.
Open the meeting in prayer, focusing on thankfulness for the opportunity to serve. Ask God for wisdom, discernment and unity. Solicit God's blessing on the meeting and for His will to be revealed in the discussions and decisions. Offer a mini-devotional of no more than three to four minutes.
Select a scripture that is pertinent to the meeting's goals or issues. Reflect on the passage in a way that directs the spiritual atmosphere in a productive manner.
Establish the meeting agenda. Clearly state the goals for the meeting.
Manage discussions and debates with keeping an eye on the clock. Allow a limited number of pros and cons of an issue to be offered and then call a consensus decision. Summarize the issues and ask for only new input if people seem to be repeating each other. Unity and consensus come from listening to all sides.